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Сonditions of participation

  1. Organizer: Sapientia Group s.r.o., Černokostelecká 207/1, Praha 10, 100 00, Czech Republic, VAT ID: CZ 24146323
  2. Payment Terms: Upon receiving a signed registration form from the Client, the Organizer will issue an invoice. The invoice must be paid within ten (10) business days from the date of issue. Please note that full payment must be received by the Organizer prior to the start of the event. Bank charges are to be borne by the Payer. Written confirmation of payment will be sent upon receipt.
  3. Registration Fee: The payment includes full access of the Client’s representative to the event, lunches and coffee breaks during the event, as well as all event-related documentation. The participation fee does not include travel expenses to the event venue, personal insurance, or accommodation costs.
  4. Organizer’s Rights: The Organizer reserves the right to modify the content of the program, list of speakers, schedule, format (including conversion to online or hybrid format), or venue at any time for reasons beyond its control. In such cases, the Organizer will make reasonable efforts to notify participants in advance. Such changes do not entitle the participant to a refund or reduction of the paid registration fee.
  5. Venue Information: Information about the venue/hotel will be provided between four (4) and two (2) weeks prior to the start of the event.
  6. Dress Code: Business casual attire is recommended.
  7. Cancellation Policy: In the event of written notice of cancellation received no later than four (4) weeks before the event, you will receive a refund of the registration fee minus an administrative charge of twenty percent (20%) per participant. If the notice of cancellation is received later, no refund will be made, and the full invoice amount remains payable.
  8. Participant Substitution: Registration is personal and valid only for the individual specified in the registration form. Substitution of a participant is possible no later than seven (7) days before the event, provided that the new participant possesses all necessary travel documents. Written notification of substitution is required.
  9. Photography/Video Recording: Photography and video recording will take place during the event. Your image may be captured and used by the Organizer for business and promotional purposes, including printed materials, videos, and website publications. By registering for the event, you consent to the use of your image as described. For inquiries, please contact events@b2bevents.pro.
  10. Force Majeure: The Parties shall not be held liable for failure to perform or improper performance of their obligations under this Agreement if such failure results from force majeure circumstances. Such circumstances include, in particular, natural disasters, wars, military actions, pandemics, acts of governmental authorities, cyberattacks, or any other events beyond the reasonable control of the Parties that prevent or substantially hinder the performance of their obligations under the Agreement.
  11. Privacy Policy: Client information will be stored in the company’s database. The Client’s data may be used by the company for the preparation of future events. Details are available in the privacy policy at: https://b2bevents.pro/privacy-policy/